Data Entry Support
Get your event data organized so you can focus on fundraising.
Professional data management that keeps your event organized and your team focused. Managing event data takes time you don’t have. Let us handle the setup and data entry so you can spend your energy on what matters most—building relationships and raising money.
This support gets your Greater Giving system properly configured and populated with all your essential event information. You maintain all donor and sponsor relationships while we handle the behind-the-scenes data work that makes your event run smoothly.
We Provide:
Donation platform configuration and optimization, a custom ticketing site, and data entry for all sponsor, gift, package, auction, and guest/organization names.
Perfect For:
Organizations that are ready to execute a successful fundraising event but lack committed resources for technical setup and data entry.
How It Works:Â
Flexible Retainer Structure
- $250/hour billed in advance in 5-hour blocks ($1,250 per block)
- Time logged in quarter-hour increments
- Includes all emails, phone calls, prep work, and meetings
- When one block is used, we’ll request approval before billing the next block
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Your Data, Our Organization
- Pre-event meeting to assess your current data and plan the setup
- Professional Greater Giving or OneCause configuration and preparation
- All data entry completed before your event
- You maintain all sponsor and donor communications—we just organize the information
What We Handle
Greater Giving Setup + Configuration
- Complete project setup with optimal settings and packages
- Custom ticketing site creation (you provide content and graphics)
Essential Data Entry
- Secured sponsor information and package purchases
- Pre-committed gifts and pledge details
- Auction item details (you provide item information) and sales
- Online auction development if needed
- Guest name import and organization
The Bottom Line
This service handles the time-consuming data work so your staff can focus on donor cultivation and event execution. You'll have a properly organized system that supports smooth event operations and accurate fundraising tracking.
All donor and sponsor relationship management remains with your organization. We handle data organization only.
Swaim Strategies set out a clear path for what registration and auction pick-up could look and operate like. Their involvement in these areas transformed a challenging spot in our event into a value add for our donors and organization.
Your team is a class act and we are forever grateful!
On behalf of the Helping Hands team, thank you for all the amazing work that you did to help us create and run a great event. I have had a lot of positive feedback already. The difference between last year and this year was very evident.
Data Entry Support - Frequently Asked Questions
How will this training improve our guests' event experience?
When your data systems work seamlessly, your guests feel valued from the moment they arrive. Our training helps you create effortless check-in experiences with no lines, smooth bidding processes, and stress-free interactions throughout your event. Your team will learn to anticipate guest needs, eliminate friction points, and ensure every supporter feels appreciated and engaged—not frustrated by logistics.
What does "good data" mean for our donors and their experience?
Good data means your donors feel seen, remembered, and appreciated. It enables personalized welcomes at check-in, thoughtful seating with compatible companions, and meaningful follow-up that shows you value their relationship beyond their wallet. When you capture and leverage data effectively, every interaction becomes an opportunity to deepen connections and demonstrate genuine gratitude.
How quickly can our team get up and running with Greater Giving/OneCause?
Our strategic onboarding process gets you operational fast without overwhelming your team. Through focused training sessions and hands-on setup support, most organizations are confidently running their platform within weeks, not months. We guide you through initial configuration, help you optimize your existing donor data, and ensure you’re ready to deliver an exceptional guest experience at your next event.
Will this training help us eliminate those dreaded check-in lines?
Absolutely. Long check-in lines kill momentum and frustrate your most generous supporters. You’ll learn to configure express check-in options, optimize registration workflows, and leverage data for swift guest recognition. Our proven strategies help you welcome hundreds of guests smoothly, giving them more time to connect, bid, and support your cause.
How does better data management lead to stronger donor relationships?
Every data point is a relationship opportunity. Accurate records enable timely thank-you messages, personalized cultivation touches, and thoughtful stewardship that makes donors feel truly valued. You’ll learn to capture meaningful information during events that transforms one-time attendees into lifetime supporters through intentional, data-informed follow-up.
What if our team isn't tech-savvy—will we still benefit from this training?
Our person-first approach means we teach technology through the lens of human connection, not complicated software features. We focus on what matters to your guests and show you the simplest ways to deliver those experiences. Your team will gain confidence knowing that every technical skill they learn directly enhances someone’s event experience.
How does this training help us after the event ends?
The real magic happens post-event. You’ll learn to leverage captured data for meaningful gratitude expressions, strategic cultivation opportunities, and relationship-building that sets the stage for future giving. Good data means you can thank donors specifically for their contributions, follow up on conversations from the event, and maintain momentum throughout the year—not just on event night.
Can improved data and systems really impact our fundraising results?
When guests experience smooth, stress-free events, they focus on your mission instead of logistics. They bid more enthusiastically, give more generously, and leave feeling positive about their experience. Combined with strategic follow-up enabled by good data, these enhanced experiences consistently translate into stronger donor retention, increased giving, and exponential fundraising growth.